- P-ISSN1598-1487
- E-ISSN2671-7247
Vol.25 No.4
Abstract
Public-sector subsidiaries—legally independent yet quasi-public—face governance gaps due to exclusions in current legislations. Records management serves as a critical mechanism for achieving publicness and accountability. The methodology encompasses a literature review in public administration and archival studies, a comparative legal analysis of domestic and international regimes, and an assessment of tensions between legal independence and public duties. The following measures are proposed: (1) extending the applicability of the Public Records Management Act to subsidiaries; (2) establishing a linked parent–subsidiary records management system; (3) linking subsidiary records management to management evaluation and public disclosure; and (4) strengthening oversight led by the National Archives of Korea. These measures reframe subsidiaries as institutional actors capable of substantively achieving publicness and accountability, rather than peripheral units.
Abstract
This study aims to present metadata elements based on the uniqueness of official seals, which are a type of administrative artifact. Official seals guarantee the authenticity of records and serve as administrative artifacts with evidentiary value. However, local governments currently use different sets of metadata elements for managing official seals by institution, and when such seals are transferred to permanent records management institutions, there is a risk of losing vital data. Therefore, metadata elements that reflect the unique characteristics of official seals are necessary. In this study, international metadata standards were examined, metadata elements used for managing official seals in metropolitan governments were investigated and analyzed, and the registration form for administrative artifacts of the National Archives of Korea was referenced to propose metadata elements for the management of official seals. The proposed metadata elements consist of 2 domains—Basic Information and Management Information—with 15 top-level elements and 39 sub-elements, in which mandatory elements are distinguished. Moreover, to reflect the uniqueness of official seals, metadata elements developed in this study were included, such as the Period of Use (Mayor), Seal Creation and Registration Department, Abolition Department, Acquisition Details (Specific Reason, Official Gazette Number, and Legal Basis), Typeface, Records Management System (RMS) Remarks, Seal-Related Remarks, Seal Creation and Registration Gazette Number, Seal Creation and Registration Public Notice Number, Abolition Gazette Number, and Abolition Public Notice Number.
Abstract
This study aims to analyze how dance majors perceive, search for, and utilize dance records. To this end, a survey was conducted with 136 adult dance majors, supplemented by in-depth interviews with 4 participants. The results revealed that overall awareness of the term “dance records” was low, whereas the perceived necessity of such records was high. Significant differences were also found in levels of awareness and search frequency by major and occupations; in particular, Korean dance and ballet majors, as well as dance educators, demonstrated relatively higher search activity. Dance majors mainly searched for records through online platforms such as YouTube and social media, while the use of official institutional websites or dance archives remained low. In addition, respondents suggested the digitization and dissemination of various types of records, along with improvements in search functionality and accessibility, as key measures for enhancement. Based on these findings, this study proposes the implementation of educational programs to raise awareness and promote the active use of dance records, the production and digitization of diverse record types, the establishment of an integrated search platform, and the resolution of technological and copyright-related constraints.
Abstract
This study aims to review the history of changes in laws related to medical records in the Republic of Korea from liberation to the present. Through this, the study examines how the concept of medical records, the requirements for their retention and management, and the regulations concerning personnel responsible for medical records management have evolved over time, and further identifies the limitations of the current legal framework and possible directions for improvement. The limitations and proposals from the results of the analysis are summarized as follows. First, there are three laws related to medical records, including the Medical Service Act. Second, the concept of the term “medical records” is not specified in the law. The terms “medical records,” “electronic medical records (EMRs),” and “medical information” are used interchangeably, resulting in inconsistent terminology across related laws. As such, the study proposes the unification of terms by gathering dispersed provisions related to medical records and organizing them in a single chapter. Third, five types of medical institutions, including general hospitals, are required to establish a medical records department, but the requirement to appoint medical records administrators applies only to general hospitals. It is necessary to stipulate the obligation to secure optimal space and allocate professional manpower according to the establishment and operation of EMR systems. Fourth and last, the retention period of medical records is divided into 4 durations—10, 5, 3, and 2 years—for each of the 9 types of records. There is a need, therefore, to extend the retention period of EMRs to a quasi-permanent duration. Furthermore, legal improvements are necessary in directions that reflect the specificity of electronic document environments and strengthen the professionalism of medical records management.
Abstract
This study aims to develop an institutional management framework to ensure the authenticity of nondigital records during digitization by establishing clear and actionable criteria. To achieve this, the concept of Significant Properties, which defines the essential characteristics of records, was introduced, and the digitization process was structured into three phases: “planning, digitization, and validation.” Based on previous case studies involving adoption, closed university, and military service records, the study redefined the Significant Properties of nondigital records as applicable criteria for digitization. In addition, an analysis of relevant institutional frameworks from overseas archival institutions was conducted to derive insights for improving Korea’s digitization framework. Moreover, in-depth interviews with five professional records managers from public institutions were carried out to examine the current limitations and the applicability of the proposed digitization management framework and procedures. The study’s significance lies in its structured approach, linking the definition of Significant Properties in the planning phase to their use as evaluation criteria in the validation phase. The proposed institutional procedure may serve as a theoretical foundation for granting digitized records an equivalent status to their originals.
Abstract
This study evaluated the system performance and usability of the Records and Archives Management Platform (RAMP), which was introduced to central administrative agencies in 2024, at the one-year mark of its implementation. A survey and focus group interviews (FGIs) were conducted with records managers from 48 central administrative agencies who have used RAMP over the past year. Based on the findings, the study evaluates the overall usability of RAMP, examines key issues—including logical transfer, search functionality, and policy directions—and proposes practical improvement measures. The analysis indicats that, regarding logical transfer, it is necessary to ensure the reliability of metadata and digital components. Quality check errors that occur during the acquisition of electronic records through RAMP must be minimized, and detailed records of errors and corrective actions should be clearly documented and disseminated. To this end, reliable electronic records must be created at the production stage, and digital component quality checks should be performed during the Onnara System inspection. In addition, procedures and requirements for record arrangement, inspection, transfer requests, execution, acceptance confirmation, and notification should be specifically defined. Furthermore, system functions should be implemented to verify that the actual transfer of authority has been completed.