- P-ISSN1598-1487
- E-ISSN2671-7247
Vol.25 No.3
Abstract
This study examines research trends in archival information services by analyzing 197 papers published between 2013 and 2024 in 6 major domestic journals in archival studies and library and information science. The analysis categories include laws, systems, and policies; service development and improvement (general, search and browsing, value-added, and utilization-promotion services); service evaluation; and user studies. Findings highlight a notable expansion of field-oriented research and the design of services tailored to diverse user groups, such as college students, older adults, and multicultural families. Studies increasingly integrate advanced information and communication technologies—artificial intelligence (AI), big data, metaverse platforms, chatbots, and augmented reality (AR)—into archival services. Moreover, studies actively discuss legal and ethical concerns, including information disclosure, personal data protection, copyright, and rights such as the right to know and the right to be forgotten. Additionally, research supporting the interpretation and engagement of records, such as content development, exhibitions, education, outreach, and marketing, has expanded, alongside studies on user satisfaction and evaluation indicators. This study comprehensively reviews these trends and proposes directions for the theoretical and practical advancement of domestic archival information services.
Abstract
본 연구의 목적은 사립대학 기록관리 현황과 문제점을 파악하여 업무분석을 통한 기록물분류기준표 개발과 적용사례를 도출하는 데 있다. 연구방법은 국내외 기록관리 분류체계 분석, 처리과 의견수렴, Y대학 행정문서 분석 등이다. 연구내용은 대학기록물의 개념, 사립대학 기록물 현황, 국내외 기록관리 분류체계 관련 표준 및 지침 등을 살펴보고 대학 처리과 기록물관리 담당자 등을 대상으로 설문조사와 면담 및 행정문서 등을 분석하였다. 이를 기반으로 기록물분류기준표를 개발하고 전자문서시스템 문서함에 적용하였으며, 수시개정과 정기개정을 통해 기록물분류기준표 환류체계를 확립하였다.
Abstract
Today, with the development of administrative systems, the number of systems operated by public institutions is also increasing. As these systems proliferate, the method of managing records in the administrative information systems has emerged as an important issue. As of the 2020 EA, about 16,000 administrative systems were in operation at public institutions, and the revision of the Enforcement Decree of the Public Records Management Act in March 2020 provided a legal basis for the records management standards of the administrative information datasets. This study analyzes the process of developing management standard tables for administrative information datasets, as well as their evaluation and disposal, by a records researcher who is not a beneficiary of the National Archives of Korea’s support project among public institutions, focusing particularly on fund management quasi-governmental institutions. Although limited to a single case among 12 fund management quasi-governmental institutions, this study is intended to be helpful for records management research by examining the procedures, evaluation, and disposal of the management standard tables for administrative information datasets from the perspective of practitioners.
Abstract
The study aims to examine ways to improve records appraisal practices in private universities. This qualitative study included interviews with seven records management personnel, derived 181 codes through the open coding method of grounded theory, and analyzed them in three areas: current status, problems, and improvements. The interviews revealed major problems, such as insufficient awareness of records management among university members, the limited effectiveness of appraisal procedures and systems, issues in records management practices, lack of external cooperation and support, and problems with the work environment of records management professionals. To address these issues, the study proposes measures to improve operational practices and legal systems.
Abstract
This study examines the potential of career experience programs in archives as educational tools for to enhance adolescents’ understanding of and exposure to careers in records management. Using a literature review, case studies of Korean programs, and in-depth interviews with program coordinators and instructors, the study analyzes the current state of program operations. The analysis identifies several limitations, including insufficient linkages to actual job tasks, outcome-focused and superficial experiences, standardized application processes, nonspecialized evaluation methods, and insufficient instructor support. To address these issues, this study proposes three areas for improvement: (1) developing job-oriented program content; (2) establishing systems for program sharing and institutional collaboration; and (3) improving application and evaluation methods while strengthening instructor support. These measures aim to enable archives to contribute more effectively to youth career education and the promotion of archival culture.
Abstract
This study is motivated by the recognition that existing contextual and methodological research for systematically accumulating records is insufficient, given the complex nature of National Assembly members’ legislative activities. The National Assembly Archives’ policy and manual, which focus primarily on functional classification, are disconnected from the actual creation and custody of legislative activity records and address only a limited context. To address this issue, this study explores the diverse provenance contexts in legislative activity records, categorizing them into four types: function, sequence, chronology, and custodial history, based on theoretical considerations of provenance and current status analysis. As a case study, it presents the experience of building a collection of legislative activity records for Woo Won-shik, a five-term National Assembly member and Speaker of the 22nd National Assembly during its first half. The study focuses on three sources—the member’s house, constituency office, and legislative aides—analyzes their relationships with the member as the record creator, examines the distinctive characteristics of each provenance, and proposes methods for organizing these records.
Abstract
This study investigates the creation and management of presidential election records at major national universities and proposes collecting policies for university archives. Through literature review, regulation analysis, and interviews, the research found that while these records serve as administrative evidence and historical documents, problems include lack of awareness regarding archival management in university archives, diverse creation and retention entities, and absence of collection guidelines. The study proposes a collecting policy comprising purposes, scope, method, priorities, acceptance conditions, and monitoring procedures to address these issues.
Abstract
This study analyzes key structural and conceptual changes in ISO 14721:2025 and examines their implications for Korean records management systems. In response to rapid technological shifts and evolving user needs in digital preservation, the Open Archival Information System (OAIS) Reference Model has undergone a major revision. However, domestic discussions on its application remain limited. Through a comparative analysis of the 2012 and 2025 editions, six main categories of change are identified and evaluated for applicability through literature review and case analysis. Findings show that the revision clarified the definition and responsibilities of an OAIS, introduced frameworks such as the Preservation Objectives and Preservation Watch, and enhanced capabilities for assessing the preservation quality and responding to environmental changes. Updates to Information Package definitions, technical guidance, and archive interoperability models strengthened system flexibility and collaboration. As such, this study proposes practical directions for aligning Korean records management policies and systems with the revised OAIS model, ultimately contributing to strengthening the policy and technological foundations for national long-term preservation.
Abstract
This study aims to explore a semantic integration model for Korea-related archival materials dispersed across international institutions using Linked Open Data (LOD). Focusing on diplomatic and medical records collected by the National Library of Korea from Hungarian archives, the study transforms these resources into Resource Description Framework (RDF) format and links them with external authority files such as Wikidata. The methodology includes a comparative analysis of Korean and Hungarian metadata schemas, RDF property mapping, and a use case of the 1951 Chosŏn Exhibition to implement a semantic network connecting people, places, events, institutions, and documents. The findings demonstrated that an RDF-based approach enabled the contextual linking of heterogeneous resources and enhanced cross-institutional interoperability. The model further contributed to expanding the global infrastructure for Korean studies through sustainable semantic curation.
Abstract
This study investigates the limitations of South Korea’s current public records management system, which, despite its comprehensive legal definition of records, primarily recognizes only formally approved documents. Particular attention is given to the exclusion of informal and unstructured records, such as emails, messenger communications, and collaboration platform data, from the scope of official records under the current framework. To address this gap, the study analyzes the legal framework and operational practices of the United States, focusing on the records establishment requirements and the disposition freeze administered by the National Archives and Records Administration (NARA). Through a comparative legal review, the study identifies structural limitations in Korea’s records establishment requirements and disposal prohibition mechanisms under Korea’s Public Records Management Act. Based on this analysis, the study proposes legislative improvements, including redefining the concept of records, introducing a system for designating records subject to management, and formalizing the obligation to create records. This research aims to present directions for institutional design that ensure evidentiary integrity and administrative accountability in the public records system.
Abstract
This study developed an open-source–based AI Speech-to-Text (STT) system and analyzed its performance by applying it to presidential speech. While various high-performance STT services are currently commercialized, most are provided online for a fee. However, because of the nature of presidential records, using online services can raise security concerns, and incurring continuous costs for processing accumulating records is inefficient. To address this, the Presidential Archives has developed an offline STT system based on open-source AI models, which is currently under testing and operation. In this study, approximately three hours of presidential audiovisual records were transcribed into text using this function, and the error rate was measured by comparing with the actual text. The results showed that the overall performance is comparable to the latest commercial online services. Additionally, speech rate and recording quality were extracted and analyzed for their correlation with the error rate. Finally, this research highlights the feasibility of applying open-source AI technologies for the utilization of records.
Abstract
The National Archives of Korea (NAK), as the nation‘s central authority for records management, is responsible for responding to diverse public requests for access to records and addressing general complaints related to records management. As a preliminary step toward developing an intelligent chatbot specialized in archival information services for the NAK, this study aims to classify question types and design response scenario templates through semantic role labeling (SRL). Research data consist of information disclosure request titles submitted to the NAK and the records management FAQs it provides. From these, six question types were derived and structured with natural language understanding elements. Then, question type classification and response scenario templates were developed to identify user intentions and generate customized responses. The proposed question type–based response structuring offers a systematic model for response generation in archival information service chatbot development and is expected to improve user satisfaction and operational efficiency in future service environments.
Abstract
The Investigation Reports produced by the Truth and Reconciliation Commission represent the most comprehensive state-led investigations into historical incidents of injustice, serving as crucial records that uncover the truth and establish state accountability. This study aims to propose a facet classification system that effectively reflects the multidimensional characteristics of state violence cases and enables more precise categorization and retrieval to enhance the usability of these reports. To this end, the study first established provisional basic facets based on Ranganathan’s PMEST facets. Second, user interviews were conducted to identify areas for improving current search functionalities and to determine practical search attributes. Third, terminology extracted from the Investigation Reports was synthesized and hierarchically structured to formulate a draft facet classification system. The proposed system consists of six primary facets: perpetrating entity, incident type, type of violation, location, time of occurrence, and truth-finding determination status. Some facets include secondary and, where appropriate, tertiary categories to support more granular and refined searching.
Abstract
This study seeks to analyze the work regulations for conducting research projects in domestic national universities based on the KS X ISO 15489-1 records management standard and suggest institutional improvement measures. To this end, 130 regulations related to research expenses, research notes, research ethics, and intellectual property rights of 25 national universities were collected and analyzed, and quantitative and qualitative analyses were conducted based on 14 records management requirements suggested by KS X ISO 15489-1. The analysis results showed that most regulations included provisions on the production and storage of records, but there were no clear standards for core records management processes such as access control and disposal. Therefore, this study proposes that records management requirements considering the entire life cycle of research records be clearly stipulated at the level of each university’s enforcement regulations.
Abstract
This study highlights the necessity of developing a personal information protection policy that reflects the unique characteristics of archives and the contextual information embedded in records. It explores the policy design directions and institutional foundations necessary for implementing such a policy. Moreover, the study analyzes institutional conflicts between the Personal Information Protection Act and the Public Records Management Act and identifies the limitations of protection measures that rely solely on the deletion of identifiers to safeguard data subjects’ rights. In particular, it emphasizes the need to consider reidentification risks that emerge from contextual relationships resulting from the aggregative character of records. The findings of this study suggest that archives should utilize contextual information to develop a framework for sensitivity reviews and reidentification risk evaluation. Furthermore, an integrated policy framework is required—one that reflects the unique characteristics of archives and incorporates ethical decision-making, the formation of a multidisciplinary expert advisory committee, the establishment of a dedicated organizational unit, regulatory refinement, and the integration of relevant technical requirements. By outlining both institutional and technical strategies, this study aims to provide a foundational framework for implementing effective and sustainable personal information protection policies within archival environments.
Abstract
This study focuses on the International Image Interoperability Framework (IIIF), proposed in 2011, as a strategic approach to enhancing the sharing of digital cultural heritage images. It aims to propose ways of improving access to and interoperability of high-resolution images in the cultural heritage sector through IIIF. To this end, the study summarizes the key features of the Image API and Presentation API, referencing IIIF’s official documentation. It also examines the three types of interoperability supported by IIIF: viewer interoperability, image interoperability, and collection interoperability. In addition, actual case studies of IIIF applications were investigated to highlight how IIIF enhances access to digital cultural heritage in major museums, libraries, and archives, and contributes to the advancement of education and research. Based on this analysis, the considerations for applying IIIF in domestic digital cultural heritage service providers have been summarized.